Chair

My main responsibility to maximise the mutual enjoyment and benefits experienced by our members by co-ordinating the activities and communications of our u3a. I do this by: 

• Working to maintain focus on our core mission of helping our members to Laugh Live and Learn 

•  Chairing committee, general, and annual meetings, and ensuring that all decisions are carried through 

• Ensuring the continuing viability of the u3a by encouraging participation in the committee and supporting the induction of new committee members 

• Representing our u3a at National, Regional and Local levels, and with the local community

As a Trustee I also have a responsibility to protect our charitable status by ensuring compliance with our constitution and relevant legislation or regulations.

I am also responsible for Safeguarding, Equality, Diversity and Inclusion

• I am the designated Safeguarding Officer for our u3a, acting as the focal point for, and managing, any issues concerning Safeguarding and Member Protection .

• To ensure that no member is discriminated against in any way

The u3a recognises that all members have the right to participate in a safe, positive and enjoyable environment whilst at the same time being protected from abuse, neglect, harm, and poor practice, and has designated a Safeguarding Officer to ensure this is the case.

Vice Chair

Responsibilities would be

• Fulfilling all the functions of the Chair in his/her absence

• Advising and acting as support to the Chair to achieve his / her objectives

• Undertaking individual pieces of work on behalf of the Committee and the organisation as a whole

• Monitoring that decisions taken at meetings are implemented

• Contributing where you can to help the Committee reach sound decisions and carry out agreed actions

• To be a Trustee for Goring Gap u3a

Treasurer

My responsibilities are

• Looking after the funds and being responsible for keeping an account of the financial transactions on a day to day basis

• Setting a budget for approval by the committee and reporting the actual figures to the committee on a regular basis. Explaining major variances from budget or prior year figures.

• Preparing the annual accounts for approval by the committee and subsequent review by an independent examiner.

• Presenting the annual accounts to the members at the AGM

Secretary

My responsibilities are

• Record accurately the decisions, commitments and major discussion points at Committee Meetings.

• Prepare draft minutes from each meeting for review and approval. 

• Prepare and distribute the Committee Agenda and Minutes in a timely manner

• Prepare minutes from the AGM 

Membership Secretary

My responsibilities are

• Collecting membership subscriptions and maintaining the membership records using the Beacon Membership system

• Processing new membership applications

• Administering Gift Aid and submit Gift Aid claims to HMRC

• Submitting lists for Third Age Matters magazine subscriptions

• Maintaining membership records including Data Protection agreements and Gift Aid consents

• Providing registers for main meetings.

Assistant Membership Secretary

My responsibilities are

Assist Membership Secretary in all tasks:

• Collecting membership subscriptions and maintaining the membership records using the Beacon Membership system

• Processing new membership applications

• Administering Gift Aid and submit Gift Aid claims to HMRC

• Submitting lists for Third Age Matters magazine subscriptions

• Maintaining membership records including Data Protection agreements and Gift Aid consents

• Providing registers for main meetings.

Groups Co-ordinator

My responsibilities are

• Liaising with the group leaders to co-ordinate operational activities and issues

• Acting  as a focal point if enquiries and issues cannot be satisfactorily resolved directly with group leaders

• Moderating  suggestions for new groups and comments on the suggestions

• Keeping  members informed of Group activities by obtaining reports from Group Leaders and passing them on to the Newsletter Editor

• Advertising  our u3a in various free local publications and via appropriate electronic media

• Maintaining the list of groups and the meetings calendar for the web site. 

Speaker Organiser

My responsibilities are

• Sourcing possible Speakers for the monthly meetings and suggest to committee

• Managing contacts and the logistics of speaker approval and confirmation

• Managing induction of speaker to venue and its facilities and constraints

• Maintaining the list of speakers and meeting dates for the web site

• The national u3a maintains a list of interesting and informative speakers who are available, sometimes for a fee, to present to u3a meetings, however I am always happy to receive suggestions from members. Please use the contact link left.

Social Events Organiser

My responsibilities are

• Organising summer and Christmas lunches.

• Organising outings for members.

Newsletter Editor

My responsibilities are

• Collecting material for the thrice yearly newsletters

• Editing and producing the newsletters using a desktop publishing program

• Managing proof reading and compliance with Copyright and Data Protection Regulations

• Managing the production of the physical newsletters and their distribution to members without email access

• Sending the newsletter by email to remaining members

• Removing relevant contact details from the newsletter for publication on the web site 

Bookings, and Hall Administration 

My responsibilities are

• Managing hall bookings

• Collecting and maintaining registers at each meeting 

Catering 

My responsibilities are

• Supervise refreshments for main meetings in Goring Village Hall

• Organise rota of helpers for refreshments

IT Systems Advisor

My responsibilities are

• Assisting with the operation of the Beacon Membership system

• Training Beacon users

• Developing and maintaining the website and its applications

• Managing the Goring Gap u3a Google Workspace domain and users

(Goring Gap u3a uses a number of IT Systems to  support its activities. Beacon is the computer application used by u3a's to manage the day to day operations and finances. We use Google Workspace to develop and host our web and email services.) 

Technical Team

Our responsibilities

• Manage the zoom sessions for the hybrid meetings held in Goring Village Hall.